Bid Alternatives – Metropolis of Burlington

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The Metropolis of Burlington is dedicated to truthful and clear procurement practices to get one of the best worth for our taxpayers.

bids and tenders

We use bids&tenders for digital procurement administration and all construction-related bidding. This device permits bidders to obtain discover of bid alternatives and to submit bids and proposals to the Metropolis electronically.

The bids&tenders platform makes use of real-time expertise to replace data on bid alternatives. It provides many beneficial options, together with:

  • Vendor dashboard to trace and handle bids
  • Automated electronic mail notifications of bid alternatives
  • Capability to withdraw, edit modifications and resubmit
  • Constructed-in calculator to keep away from mathematical errors
  • Compliance checker
  • Reminder notification if a bid has been began however not submitted

Create a vendor account

You may create an account for both an infinite annual subscription or a one-time bid alternative. The limitless subscription has an annual charge and contains entry to all businesses utilizing this system throughout Canada. For many who select to not subscribe, there’s a one-time charge per bid alternative.

Easy methods to create a vendor account on bids&tenders
If you’re a vendor desirous to register for an infinite annual subscription, observe these steps.
Create account
Begin by going to Metropolis of Burlington’s bids&tenders and click on “Create Account” on the prime proper of the web page.
Fill out the Group Particulars Type
Fill out the shape with your small business’s data, together with full authorized title, handle and web site.
Choose your notification classes
Beneath “Classes”, verify off which classes you’d wish to obtain notifications from.
Choose your company notifications
Beneath “Company Notifications”, all businesses might be chosen by default. You may take away this by clicking on “All”. Choose any group you’d wish to obtain bid notifications from.
Enter your contact data
Beneath “Contact”, fill in your private contact data and create your account password. You may click on on “invite one other contact” so as to add different customers to the account.
Subscribe and Register
If you wish to register for the annual subscription, verify off the “Annual Subscription” field after which click on “Register” to submit your cost data. If you don’t want to subscribe, merely click on “Register”.

It’s also possible to view a video tutorial on find out how to create a bids&tenders account.

After making a vendor account, you possibly can choose commodity codes for items and companies that you just provide. The bidding system will notify you of the bid alternatives matching these commodity code picks by electronic mail.

Charges

Use of bids&tenders requires an annual subscription charge or bidders could pay a one-time charge per bid alternative. Metropolis of Burlington doc charges a additionally apply.

Buying and technical assist

For questions on your account, go to the bids&tenders Vendor Help Portal.

For technical assist, please electronic mail assist@bidsandtenders.ca or name 1-800-594-4798.

When you’ve got questions on a particular bid alternative, please direct your inquiry to the contact listed within the bid doc. It’s also possible to contact Procurement Companies at procurement@burlington.ca or 905-335-7600, ext. 7710.

Procurement companies

The position of Procurement Companies is to supply a centralized, corporate-wide procurement technique. This contains making finest worth selections and minimizing threat associated to:

  • Procuring items and companies
  • The sale of income producing rights
  • Forming and managing contracts between the town and its business companions

Procurement Companies employees is liable for:

  • The Procurement Bylaw
  • Setting procurement insurance policies, tips and procurement procedures
  • Administering all Requests for Proposal (RFPs) and quotes and tenders over $25,000 for all Metropolis departments

Procurement companies contacts

When you’ve got any questions on our procurement insurance policies or a particular bid solicitation, please contact one in all our procurement workforce members:

Procurement Workers Contact Info

Melissa Mordue, CPPB

Supervisor of Procurement Companies

 905-335-7777, ext. 7658

Colleen Selkirk CPPO, CPPB

Senior Purchaser

 905-335-7777, ext. 7661

Rahul Kulkarni MBA, CSCMP, CPPB

Senior Purchaser

 905-335-7777, ext. 7660

Derek White CSCMP, CPPB, NIGP-CPP

Senior Purchaser

 905-335-7777, ext. 7387

Sylvia Gerono

Administrative Assistant, Procurement and Monetary Companies

905-335-7777, ext. 7710

Departmental authority

All Metropolis departments have delegated authority to manage their very own procurement of products and companies below $25,000. The engineering division has delegated authority to manage quotes and tenders for development initiatives over $25,000.

Inexperienced procurement

The Metropolis additionally has a Inexperienced Procurement Coverage and has integrated inexperienced procurement rules into its procurement practices, together with:

  • Making bulk purchases the place attainable to cut back packaging.
  • Putting in lighting retrofits at Metropolis services to enhance vitality effectivity
  • Reusing concrete and asphalt for street work.
  • Utilizing recycled oil in autos.
  • Upgrading the previous print store to the Digital Copy Centre which minimizes using chemical compounds
  • Utilizing environmentally-friendly cleansing merchandise in Metropolis services

Now we have additionally developed a Inexperienced Procurement Guidelines and Inexperienced Procurement Pointers to assist Metropolis employees align with our inexperienced rules.

Inexperienced Procurement Guidelines
Undertaking Description

This guidelines is supposed to be a fast reference to help employees when continuing with a purchase order of an excellent or service (together with cost playing cards, invoices, and so on.) on behalf of the Metropolis of Burlington.

For added data on find out how to implement the Inexperienced Procurement Coverage, employees ought to seek advice from the Inexperienced Procurement Guideline.  The rule of thumb supplies extra detailed data on inexperienced procurement phrases, environmental certification applications, division roles and duties, and tricks to keep away from greenwashing.

 

Basic Life Cycle Concerns When Buying Items Or Companies
Affirm the Must Purchase

So as to verify the necessity to purchase, be sure that:

  • The nice/service is important and different choices for assembly the necessity have been explored. For instance, is there a comparable good out there internally?
  • The nice can’t be shared between workplaces/departments, borrowed from one other workplace/division or rented on a brief time period foundation.
  • amount of the service or good is suitable, required, and positive to be utilized.
  • Can the great or service be consolidated with different related initiatives?
  • All components and options of the great or service are mandatory.
  • The nice or service might be required till the top of its helpful life. If not, can the great be simply reallocated to a different municipal use or donated to an acceptable group group or company?  For reallocation or donation Buying Companies will want your Supervisor’s approval and if the worth of the great or service is over $50,000, your Director’s approval might be required.  
Environmental Attributes 

Make sure that wherever attainable, items procured by the Metropolis of Burlington have as many as attainable of the next environmental attributes:

The nice has a acknowledged environmentally associated certification or label from an unbiased third social gathering group (e.g. ENERGY STAR®, Inexperienced SealTM, EcoLogoTM)

  • The nice is free from or has minimal hazardous substances and risky natural compounds (VOCs). Seek the advice of the great’s MSDS (Materials Security Information Sheet) for extra data.
  • The nice is Forest Stewardship Council (FSC) licensed
  • The nice may be reused or recycled utilizing an current assortment program or expertise
  • The nice minimizes waste
  • The nice is manufactured from recycled content material
  • The nice is vitality environment friendly and has achieved ENERGY STAR certification
  • The operation and upkeep required for the great just isn’t environmentally damaging
  • The nice minimizes emissions the place attainable
  • The nice is designed to cut back consumption (i.e. rechargeable batteries; has an extended lifecycle, and so on.)                                                    
Packaging 

Think about the great’s packaging as a part of the buying course of to adjust to the Metropolis of Burlington’s waste discount goals:

  • There’s minimal packaging
  • The nice is packaged in bulk, the place possible
  • The nice packaging is manufactured from recycled content material and is accepted within the Area’s current recycling program, the place attainable
  • If the packaging materials can’t be recycled or reused, the seller must be requested to take it again
  • Keep away from styrofoam packaging the place attainable
  • Think about essentially the most environmentally pleasant packaging out there when evaluating items
  • Within the buying course of bidders must be made conscious that the Metropolis will give due consideration  to decreased packaging to attenuate waste
Good Disposal   

Think about the top of the great’s life cycle on the time of buy:

  • The nice may be reused or refurbished for additional use (e.g. furnishings)
  • How simply the great may be re-sold or re-allocated
  • The seller will take the great again on the finish of its lifecycle and re-use components the place attainable or get rid of it in an environmentally pleasant approach.  Test to see if there may be a further price.
  • Recycled supplies are used to make alternative components, the place out there

Co-operative procurements

The Metropolis could take part in co-operative procurements with numerous shopping for teams. These embrace, however usually are not restricted to:

  • The Ontario Schooling Collaborative Market (OECM)
  • The Ministry of Authorities and Client Companies (MGCS)
  • The Halton Co-Operative Buying Group (HCPG)
  • The Affiliation of Municipalities of Ontario’s (AMO)
  • Native Authority Companies (LAS)
  • Metrolinx
  • Different municipal and public sector companions

Ethics Statements

Procurement Companies is guided by the next codes of ethics:

Provide Chain Administration Affiliation (SCMA) Skilled Code of Ethics
Members within the Provide Chain Administration Affiliation (SCMA) and its affiliated Institutes and Company shall abide by the Structure and the Guidelines and By-Legal guidelines of the Institute or Company as outlined within the SCMA Code of Ethics.
Nationwide Institute of Governmental Buying (NIGP) Code of Ethics
The Nationwide Institute of Governmental Buying (NIGP) Code of Ethics governs the conduct of each individual employed by a public sector procurement or supplies administration group.
Ontario Public Consumers Affiliation (OPBA) Code of Ethics
Workers related to the town’s buying course of subscribe to and follow their professions in accordance with the 5 tenets outlined within the Ontario Public Consumers Affiliation (OPBA) Code of Ethics.

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